All Cypriot companies must appoint a company secretary and /or Nominee Company Secretary, who may be a natural person or body corporate. It is advisable to appoint a resident company secretary.
We provide the client with a Nominee Company Secretary Agreement which defines the limitations of our role as nominee.
- Nominee secretaries do not usually have an active role or function in the actual business of the company
- The company secretary can authenticate documents or proceedings of the company, and the signature of the secretary on a written resolution is evidence of the proceedings
- Sign most of the forms required by the Registrar of Companies (Forms HE).
- Authenticate documents, such as the minutes of a board meeting
- AES Globaltrench will act as nominee company secretary for limited companies on an annual basis
- This service is primarily designed to help people keep non-trading companies fully compliant with the law
- The nominee secretary does not perform any secretarial duties and does not become involved with operations of the company in any way
- We offer preparation and submission of the Annual Returns
A company secretary's typical work activities include:
- Organising, preparing the agenda for, and taking minutes of meetings
- Dealing with correspondence before and after meetings, collating information, writing reports, ensuring decisions made are communicated to the relevant people
- Monitoring changes in relevant legislation and the regulatory environment and taking appropriate action
- Developing company contracts
- Managing insurance and property issues
- Developing and overseeing the systems that ensure that the company complies with all applicable codes as well as its legal and statutory requirements
- The company is bound by any document expressed to be on behalf of the company and signed by a director and the secretary or two directors.
Company’s secretarial duties for International Business Companies, including:
- Provision of company secretary
- Preparation of the minutes of directors and shareholders meetings
- Assisting with changes in the company’s memorandum and articles
- Preparation and submission of annual returns
- Preparation of powers of attorney
- Maintenance of the statutory books