Articles

Company Secretarial

All Cypriot companies must appoint a company secretary and /or Nominee Company Secretary, who may be a natural person or body corporate. It is advisable to appoint a resident company secretary.

We provide the client with a Nominee Company Secretary Agreement which defines the limitations of our role as nominee.

  • Nominee secretaries do not usually have an active role or function in the actual business of the company
  • The company secretary can authenticate documents or proceedings of the company, and the signature of the secretary on a written resolution is evidence of the proceedings
  • Sign most of the forms required by the Registrar of Companies (Forms HE).
  • Authenticate documents, such as the minutes of a board meeting
  • AES Globaltrench will act as nominee company secretary for limited companies on an annual basis
  • This service is primarily designed to help people keep non-trading companies fully compliant with the law
  • The nominee secretary does not perform any secretarial duties and does not become involved with operations of the company in any way
  • We offer preparation and submission of the Annual Returns

 

A company secretary's typical work activities include:

  • Organising, preparing the agenda for, and taking minutes of meetings
  • Dealing with correspondence before and after meetings, collating information, writing reports, ensuring decisions made are communicated to the relevant people
  • Monitoring changes in relevant legislation and the regulatory environment and taking appropriate action
  • Developing company contracts
  • Managing insurance and property issues
  • Developing and overseeing the systems that ensure that the company complies with all applicable codes as well as its legal and statutory requirements
  • The company is bound by any document expressed to be on behalf of the company and signed by a director and the secretary or two directors.

 

Company’s secretarial duties for International Business Companies, including:

  • Provision of company secretary
  • Preparation of the minutes of directors and shareholders meetings
  • Assisting with changes in the company’s memorandum and articles
  • Preparation and submission of annual returns
  • Preparation of powers of attorney
  • Maintenance of the statutory books